Involve@State Platform

Every registered student organization is expected to maintain their Involve@State page. This includes the following:

• Mission and organization description.
• What the organization does and what benefits joining will provide to students.
• Maintain current content and contact information.
• Maintain a current membership roster.
• Updating RSO officers and adviser.
  • Registration does not coincide with officer elections.
  • See below for Officer role expectations.
• Storing media and relevant documents that align with RSO and MSU policies and values.

Every registered student organization is expected to utilize their Involve@State page for the following:

• Reserving space on campus
• Processing their annual registration
• Updating their rosters
• Managing their on-campus account

For information on how to manage or use Involve@State, visit the Resources section of the  Registered Student Organization Resource website.

• Updating Your Student Profile

  Individuals can adjust profile information within their settings, including name. Steps are as follows:

  • Log into Involve@State.
  • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
  • In the menu, select the blue pencil in the upper right corner.
  • In the menu, select "Profile".
• Notification Settings

  Individuals can adjust notifications within their settings. Steps are as follows:

  • Log into Involve@State.
  • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
  • In the menu, select the blue pencil in the upper right corner.
  • In the menu, select "Notifications".

  
  

  We encourage that settings be set as the following: 

  • Informational Email Notifications: 
    • Set for: Campus and Organizations”
  • Common Notifications:
    • All set for Email
• Privacy Settings

  Individuals can adjust privacy within their settings. Steps are as follows:

  • Log into Involve@State.
  • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
  • In the menu, select the blue pencil in the upper right corner.
  • In the menu, select "Privacy Settings".

   

  We encourage that settings be set as the following: 

  • Community Directory Settings:
    • Campus Email Address
      • “Show”
    • Preferred Email Address
      • “Hide”
    • Mobile Phone Number
      • “Hide”
  • Organization Roster Settings:
    • For RSO leaders:
      • “Show” for all roles including officer or member positions
• Managing an RSO Page
  RSO must maintain their Involve@State Pages.
  

  • Any of the following positions will be able to manage the RSO Involve@State Page:
    • President
    • Vice President
    • Treasurer
    • Secretary
    • Primary Contact
    • Adviser
    • Additional roles created by the RSO who has been given the ability to manage these functions
  • To get to your manage functions:
    • Log into Involve@State.
    • Go to your RSO profile page
    • In the menu on the left, select the gear icon that appears overlaid on your profile image
    • In the menu that appears, select:
      • “About” to edit mission, vision, values, contact information, etc.
      • “Roster” to edit membership, change all roles except President, Vice President, Treasurer, Secretary and Adviser.
      • “Events” to request space on campus.
      • “News” to make announcements to your RSO or to the full Involve@State Community.
      • “Gallery” to add/edit photos and videos to your profile.
      • “Documents” to add document files to your profile.
      • “Forms” to create and manage forms for your RSO.
      • “Elections” to manage elections or voting for your RSO.
      • “Finance” to see account number or balances for an on-campus account.
      • “Service Hours” to track and manage any service hours the RSO does.
• Roster

  RSOs are expected to maintain their rosters on Involve@State. 

  For General Members:

  • RSO Actions:
    • You can invite/add members as “Members” at any time.
    • RSOs should invite new members to their page on Involve@State. This makes it easier to invite them to RSO events and message out to your members. 
    • Ensure that as members leave you remove them from your roster.
  • Student Actions:
    • Students may "Join" the RSO at any time. 
    • This requests will sit in your Roster under "Prospective".
    • The RSO should monitor and communicate with these interested students regularly. 

  For officers, chairs, directors, and advisers:

  • President, Vice President, Treasurer and Secretary must be listed at all times
    • If these roles have alternative titles for your RSO you can create new titles and ADD them. This person will then be listed as both titles
    • This is done for multiple reasons including:
      • Ensuring all officers will receive RSO emails from the RSO Team
      • Identifying those who are Responsible Parties. Please see the MSU Financial section of the RSO handbook for more about Responsible Parties
    • If you have multiple Presidents, ie a co-president model, the roster allows you to have multiple individuals to hold the same position.
• Officer Positions
  President, Vice President, Treasurer and Secretary must be listed at all times on your roster.

  • If these roles have alternative titles for your RSO you can create new titles and ADD them. This person will then be listed as both titles.
  • This is done for multiple reasons including:
    • Ensuring all officers will receive RSO emails from the RSO Team
    • Identifying those who are Responsible Parties. Please see the MSU Financial section of the RSO handbook for more about Responsible Parties
  • If you have multiple Presidents, ie a co-president model, the roster allows you to have multiple individuals to hold the same position.
  • Officers and Advisers will have to acknowledge the Expectations (Terms & Conditions) of the officer roles. 
    
    • To accept the role and terms and conditions options are:
      1. Via Email:
         • Follow the link(s) in the email you receive
      2. Via Involve@State:
         • Log into Involve@State.
         • Click on the circle in the upper right corner that has either your uploaded photo or first initial.
         • Select "Memberships".
         • Scroll to find the RSO and the role.
           • The role will be highlighted in red. 
         • Select "Review".
         • Read the Terms & Conditions
         • Click "I have read and accept these Terms & Conditions"
         • Click "Accept"

Updated 12 August 2022